Conference in Warsaw
1,5h
Flight
maj-sep
Season
Warsaw is the practical choice when the meeting itself is the point of the trip. A capital with modern conference infrastructure, direct flights, and a rebuilt old town that still gives the evenings somewhere with character. An hour and a half from Stockholm. We handle flights, hotels, venues and programme.
Price per person from
10 000:-
Why Warsaw works for conferences
Warsaw is the destination in Poland built for the meeting first and the sightseeing second – the venues are modern, the flight connections are good, and a large group is never a problem. It is the right call when the trip needs to look professional on a calendar invite rather than romantic on a postcard, and the old town still gives the evenings somewhere with real character once the day is done.
Hotels and meeting venues in Warsaw
Warsaw has genuine large-scale conference capacity in the business district around the city centre, with hotels built for international corporate groups rather than converted for the purpose. For a trip that wants more character, the old town area gives a smaller group somewhere with history in the walls, at a short transfer from the meeting venues. We confirm the specific property once we know your group size and dates.
Activities and dinners in Warsaw
The Old Town Market Place was rebuilt brick by brick after the war and is worth an evening walk even knowing that – it is a genuinely convincing piece of history rather than a replica that feels like one. The Warsaw Rising Museum gives the group real context on the city in under two hours. For something more active, the Vistula boulevards along the river work for an evening event or simply a walk before dinner, and a vodka tasting is the easy icebreaker most groups do not expect.
Three days in Warsaw could look like this
A suggestion, not a fixed package. We move sessions, activities and days around your group.
Arrival
11:00
Arrival
11:40
Transfer to the hotel
14:00
First conference session
19:30
Welcome dinner in the old town
Conference & history
09:00
Meeting
12:30
Lunch
14:30
Warsaw Rising Museum
19:30
Vodka tasting and dinner
Old town & heading home
09:30
Guided walk through the Old Town Market Place
13:00
Farewell lunch
15:00
Transfer to the airport
17:00
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to Warsaw cost?
Prices start at around SEK 10,000 per person and depend on group size, accommodation, season and how much programme you want. We build a quote around your setup.
How long is the flight to Warsaw?
About 1.5 hours by direct flight from Stockholm.
How far is it from the airport?
About 20–25 minutes by transfer from Chopin Airport into central Warsaw.
When is the best time for a conference in Warsaw?
May to September for the best weather, though Warsaw works well year round since it is primarily a meeting destination and most of the programme sits indoors.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
