Conferences in Madrid
~4h
Flight time
Apr-Oct
Best time
Madrid is Spain's pulse: a capital with world-class art, one of Europe's best food scenes and a nightlife that runs deep into the night. A direct flight of around four hours from Stockholm, a compact centre and plenty of large conference hotels. Ideal for groups who want both substance and energy. We handle the logistics.
Price per person from
12 000 SEK
Why Madrid works for conferences
Madrid is built for larger groups. It has conference hotels with real capacity, a centre that's easy to move around, and infrastructure used to international events. It's also one of Europe's best-value capitals for its class, and the food culture – from tapas bars to fine dining – makes the evenings easy to fill. Add world-class art and day trips to Toledo or Segovia, and you have a destination with depth.
Hotels and meeting venues in Madrid
We choose accommodation by group and location. Riu Plaza España sits right in the centre at Plaza de España, with a rooftop and sky bar offering 360-degree views that are an experience in themselves. For pure conference capacity, NH Collection Eurobuilding is one of the city's strongest MICE hotels, with plenty of meeting space in the business district. If you need something more exclusive or a dinner venue with character, we arrange it through our contacts on the ground.
Activities and dinners in Madrid
Madrid makes the evenings easy. A tapas and wine crawl through La Latina is a classic, and a flamenco evening gives the group something they won't forget. By day there's world-class art at the Prado and Reina Sofía, and if you want out of the city, a day trip to medieval Toledo or Segovia is barely an hour away. We build the programme around your group, from culture and food to speed.
Three days in Madrid could look like this
A suggestion, not a fixed package. We move sessions, activities and days around your group.
Arrival
12:00
Arrival
12:40
Transfer to the hotel
14:00
First conference session
20:00
Welcome dinner with tapas
Conference & city
09:00
Meeting
12:30
Lunch
14:30
Prado or a city walk
20:30
Flamenco and dinner
Day trip & heading home
09:30
Day trip to Toledo
13:00
Farewell lunch
15:00
Transfer to the airport
17:00
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to Madrid cost?
Prices start at around SEK 12,000 per person and depend on group size, accommodation, season and how much programme you want. We build a quote around your setup.
How long is the flight to Madrid?
Around 4 hours by direct flight from Stockholm.
How far is it from the airport?
About 20–30 minutes to central Madrid.
When is the best time for a conference in Madrid?
April to October. Spring and autumn are pleasant; July–August is hot and suits a calmer pace.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
Popular destinations
Some of our favorites. A mix of timeless and destinations on the rise.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
