Unforgettable conferences for you and your team.
We plan conference trips abroad – flights, accommodation, meeting venues and programme in one setup, from SEK 7,500 per person. Conference, kickoff or company trip: you decide what the trip is for, we solve everything practical. Getting together somewhere new brings fresh energy, new perspectives and a stronger team.
Clients who choose Way
Popular destinations
Some of our favorites. A mix of timeless and destinations on the rise.
Spain
Athens
Conference in South Africa
Conference in Prague
France
Brussels
Conference in Amsterdam
Conference in Copenhagen
Conference in London
Croatia
Conference in Malta
Conference in Montenegro
Italy
Berlin
Sweden
Conference in Iceland
USA
Conference in Riga & Jūrmala
Conference in Poland
Budapest
Istanbul
Lisbon
Albania
Dublin
Lofoten
Dubai
Edinburgh
Where can you go?
Travelling together strengthens relationships and creates time to think. A conference abroad gives you both focus and inspiration – the two things hardest to find in an ordinary week. The same applies to a kickoff or a company trip: the change of scene is what does the work. Where you go comes down to three things: the budget per person, how many days you can be away, and what the trip is meant to achieve. Below is roughly how our destinations divide up.
Conference close to home
An hour or two in the air, and the budget stretches to a better hotel and more programme. Riga, Prague and Poland give you a proper European city at a price that leaves room for the things people remember. Copenhagen is an hour away with no currency and no language barrier. Short journeys also mean no travel day is lost at either end – you land and start the same afternoon.
Conference in a European city
The classics, and they are classics for a reason. Barcelona, Amsterdam, London, Paris, Budapest and Lisbon all have conference capacity built for groups, direct flights throughout the day and evenings that need no planning. The city does half the work: people walk together, eat together and talk about something other than the agenda.
Conference by the sea
When the trip should feel like a reward as well as a meeting. Malaga and the Costa del Sol often hold the whole programme in one hotel. Mallorca, Malta and the Croatian coast put a boat trip in the middle of the day, and Greece gives you the city and the sea half an hour apart. Montenegro is the one that still surprises people, and costs noticeably less than its neighbours.
Long-haul conference trips
For the trip that marks an anniversary, a target hit or a team that has earned it. Dubai is six and a half hours direct and warm through the Swedish winter, with only three hours of time difference. South Africa combines city, wine country and safari with no jet lag at all. New York needs no internal selling, and Miami is warm when Sweden is at its darkest. These need longer lead times and a longer stay – we will tell you honestly whether it fits.
Projects we’re proud of.
ABB Robotics turns 50.
A grand celebration at Hasselbacken.
Örebro hockey.
Partner conference in sunny Maspalomas.
Destination Highlights.
An industry event for Sweden’s hair professionals.
ICA-handlarnas dag
A day dedicated to the future of retail.
Systemair 50 Years
A grand anniversary celebration.
ISPCAN 2024
An international congress collaboration for a better future.
Local insights, big experiences.
We know the places inside out, beyond the tourist spots, straight to what makes the journey special. With local experts and carefully selected partnerships, we ensure you stay better, eat better, and experience more. From hidden gems to exclusive insider tips, we’ll take you there.
The right accommodation, the right vibe.
Whether you’re after a modern conference hotel, a charming boutique hotel, or something more unexpected like a cabin or a castle, we’ll find the perfect fit for you. Booked with ease, a perfect place to unwind.
We’ll take you all the way.
With our IATA partnership, you’ll get great prices and seamless flight options. On-site, we handle everything from transfers to car rentals, all with ease.
Purpose with pleasure.
Conference rooms, guest speakers, and exclusive dinners? Of course. Helicopter tours or local adventures? No problem. We make sure every activity goes beyond the ordinary and creates an unforgettable experience.
Always by your side.
With a private guide on-site and our 24/7 support in the background, we ensure a smooth and secure journey. We make sure everything runs seamlessly, wherever you are, whenever you need it.
Plan sustainable.
Sustainable choices shouldn’t be a hurdle, they should elevate the experience. And it all starts with smart planning.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
FAQ
What does a conference abroad cost?
It depends mostly on how far you go. Closer destinations such as Riga, Prague and Poland start at around SEK 7,500–8,000 per person. Most European cities land around SEK 12,000. Long-haul – Dubai, New York, Miami and South Africa – starts at around SEK 18,000. The figure covers the whole trip, not just the flight, and it moves with group size, season and how much programme you want.
What's included in a Way trip?
We handle the whole thing: travel, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
How far in advance should we book?
Three to six months is comfortable for a European trip. Longer for long-haul, and longer again for destinations where capacity is genuinely limited – Dubrovnik, Lofoten and the safari lodges in South Africa fill early. Booking sooner does not usually cost more; it just means you get the hotel you wanted rather than the one that was left. If you are late, tell us anyway – we will say straight away whether it is realistic.
How do we choose the right destination?
Start with three things: the budget per person, how many days you can be away, and what the trip is meant to achieve. A working conference with real sessions asks for something different from a reward trip. Once we know those three, the list narrows quickly – and we will tell you when a destination is the wrong fit rather than sell it to you.
How many days should the trip be?
Three nights is the standard for a European trip – enough for two working days and a programme, without anyone being away a whole week. Two nights works for the closest destinations. Long-haul needs five to seven, otherwise you spend too much of the trip in the air for the days on the ground to be worth it.
What happens if something goes wrong?
You have a named contact with us throughout, a guide on the ground during the trip and our 24/7 line behind that. Flights get cancelled and weather changes plans – that is what we are there for. You will usually hear about it from us before the group notices anything.